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How to manage and share group company information? (Entity Management)

Typically for an investment, a company will take care of the so-called Entity Management. Usually, it is the legal department of a company that is responsible for keeping its subsidiary and other company information up-to-date.

Corporations are living entities and typically there are continuous group structure changes, as well as those commonly occurring in M&A activities. The Entity Management is a place where this information is collected and stored. This might include, for example, essential information about:

  • Ownership structures
  • The responsible key employees and managers
  • Board member line-up and contact information
  • Procuration holders
  • Other power positions

The key here is that this information must be easily available to the entire organization, anytime and anywhere.

Picture: Ownerhip Structure

Some common uses of a Entity Management are:

  • When a manager/director leaves a company or changes position, it is crucial to quickly see which other companies this person has a position with.
  • Who are the procuration holders?
  • Information about a specific company or its subsidiaries.
  • What are the ownership structures of a certain company?
  • A place for other official registration certifications.


What are the benefits of the Entity Management?

Your legal professionals can save lots of their precious work time and at the same time, they can offer a better and faster internal service with the help of ContractZen. No more piling up of requests as people can find the company information easily by themselves.

With the help of ContractZen, the internal services your legal department delivers can be better organized and more effectively produced.

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